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The Commission’s records retention schedule requires that the agency maintain case records for individual charges for two years after the date of the last action. For example, if a charge is investigated and the members of the Commission confirm a finding of No Probable Cause at a public meeting on October 22, 2002, and the letter of determination is mailed that day, the records will be destroyed on or after October 22, 2004. The only information preserved about the individual charge is its entry in the database.
Information about cases still under investigation by the OCRC is not available to the public, nor can records from the investigative file be made available to anyone until after the Commissioners have made a finding in the case.
When records from an investigative file are available to the public, they are provided upon request. In accordance with the Ohio Public Records Act, the Commission is entitled to recover the costs of duplication and mailing prior to providing the records. The duplication cost is 5 cents per page, and the mailing costs are determined by the number of pages in the file. A notice of cost is sent to the requesting party, and the copies are provided after payment is received. Please note that case files older than six months but still less than two years old (when they are destroyed) are stored in a non-OCRC off-site storage facility, and it may take significantly longer to retrieve information about those cases.
If you wish make a public record request, click here. Please provide as much information as you can in order to assist OCRC staff in retrieving the desired records. |
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